Registration at PE&RC

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Registration at PE&RC

New PhD candidates or their (prospective) supervisors are asked to fill in the PE&RC PhD registration form and send it to Lennart Suselbeek, Claudius van de Vijver, and/or Amber Heijboer. The latest version of this form can be found here. The information contained in this form is required to register PhD candidates in the PE&RC PhD system and, for those defending their thesis at Wageningen University, in the WU PhD system PROMIS. It is strongly encouraged that this form is submitted to the graduate school prior to the start of the project and/or the arrival of the candidate in the Netherlands. Accordingly, the PhD candidate will be invited by Lennart or Claudius for an intake meeting, and he/she will (if requested) be linked to a buddy to help smoothen his/her acclimatisation to the Netherlands.

For PhD candidates that will defend their thesis at Wageningen University, a number of specific documents need to be send along with the PE&RC PhD registration form. The documents that need to be submitted depend on the background of the prospective PhD candidate, and should become clear from the following checklist:

Documentation checklist for PhD candidates defending their thesis at Wageningen University

To be able to register PhD candidates that will defend their thesis at Wageningen University in the registration system of the university (PROMIS), the following documentation is needed:

  1. A scan of the passport of the PhD candidate (or ID-card in case of Dutch nationality)
  2. With regards to diplomas:
    1. In case a candidate has a MSc degree from Wageningen University: the date of the MSc diploma.
    2. In case a candidate has a MSc degree from an acknowledged Dutch University: a scan of the MSc diploma.
    3. In case a candidate has a MSc degree, but not from an acknowledged Dutch University: A scan of BSc and MSc diplomas, and a list of grades for both degrees (Note: if not in English, Dutch, French, German, Spanish or Afrikaans, an official translation is required in addition to the scans of the original diplomas and list of grades).
    4. In case a candidate has no MSc degree, or the MSc degree does not allow admission to the PhD programme, other relevant higher educational diplomas and/or proof of expertise must be presented.
    5. In case a candidate has obtained his BSc / MSc degrees in China: see the scheme below:
      Undergraduate level: 本科程度:
      - Undergraduate diploma - 本科毕业证书
      - Bachelor degree certificate - 学士学位证书
      - Transcript of undergraduate programme - 本科成绩单
      - Notarial deed / official translation - 公证书 / 译文
      Graduate level (Master): 硕士程度
      - Master diploma - 研究生毕业证书
      - Master degree certificate - 硕士学位证书
      - Transcript of Master program - 研究生成绩单
      - Notarial deed / official translation - 公证书 / 译文
  3. With regards to “English Language Tests”:
    1. In case the candidate 1) is from an Anglophone country, or 2) has completed his/her high school in the Netherlands, or 3) has completed his/her higher education with English as the language of instruction (in this case an official letter of the higher education institution is needed stating so), an English Language Test is not needed.
    2. In all other cases, Wageningen University requires you to submit an internationally recognised Certificate of Proficiency in the English Language that is not older than 24 months. Minimum required scores are:
      1. TOEFL internet-based 90, with minimum sub-score 23 for speaking
      2. IELTS 6.5, with minimum sub-score 6.0 for speaking
      3. Cambridge Certificate of Advanced English (CAE) minimum grade B
      4. Cambridge Certificate of Proficiency in English (CPE) any grade
 
Provisional admittance to the graduate school

After successfully completing the registration procedure, the candidate is provisionally admitted to PE&RC. Full admittance to PE&RC only occurs once the PhD candidate has an approved project proposal and Training and Supervision Plan (TSP). Since some PhD candidates coming from abroad need a proof of provisional admittance to the graduate school in order to qualify for a research grant or fellowship, the prospective supervisor of the PhD candidate is asked to send a request for provisional admittance together with a preliminary project proposal, a C.V. of the PhD candidate, and information regarding funding of the project to the PE&RC office. PE&RC will then assess these documents and in case of approval, the graduate school will send a letter of provisional admittance to the PhD candidate and his/her provisional supervisor.